S. 2204

119th CONGRESS 1st Session

To increase transparency, fairness, and protections for diplomatic personnel affected by reductions in force, and for other purposes.

IN THE SENATE OF THE UNITED STATES · June 28, 2025 · Sponsor: Mrs. Shaheen · Committee: Committee on Foreign Relations

Table of contents

• S. 2204
  • SEC. 1. Short title
  • SEC. 2. Improved transparency and justifications for significant reductions in force
  • SEC. 3. Foreign Service reduction in force procedures
  • SEC. 4. Reduction in force notice period
  • SEC. 5. Foreign Affairs Manual changes
  • SEC. 6. Definitions

SEC. 1. Short title

• This Act may be cited as the Protecting America’s Diplomatic Workforce Act.

SEC. 2. Improved transparency and justifications for significant reductions in force

• (a) Prohibition
  • Except as provided in subsection (b), during any 6-month period, a covered agency may not separate more than 50 employees from service pursuant to 1 or more reductions in force.
• (b) Requirements
  • A covered agency may separate more than 50 employees from service pursuant to 1 or more reductions in force during a 6-month period only if, before carrying out the reduction in force that would cause the covered agency to violate subsection (a), the covered agency—
    • not later than 20 days before submitting a notice of the reduction in force to affected employees, submits to the appropriate congressional committees of jurisdiction a detailed explanation of the reduction in force that includes—
      • the steps the covered agency has taken to exhaust all other options before carrying out the proposed reduction in force, including whether the covered agency considered reassigning the employees to an equivalent position;
      • the justification for the reduction in force;
      • an assessment of whether the proposed reduction in force will negatively impact the covered agency’s ability to carry out its mission and obligations required by statute;
      • an assessment of how the proposed reduction in force will affect United States diplomatic presence and engagement and the United States ability to compete with adversaries; and
      • with respect to employees in the civil service, information about how the covered agency has complied with—
        • (i) subchapter I of of title 5, United States Code; and chapter 35
        • (ii) part 351 of title 5, Code of Federal Regulations (or any successor regulation); and
    • briefs the appropriate congressional committees of jurisdiction on the justification for the reduction in force and the other criteria described in paragraph (1).

SEC. 3. Foreign Service reduction in force procedures

• (a) In general
  • Section 611 of the Foreign Service Act of 1980 () is amended— 22 U.S.C. 4010a
  • In general
    • by amending subsection (a) to read as follows:
      • (a) Authorization
        • The Secretary may conduct reductions in force for the separation of members of the Service holding a career or career candidate appointment under chapter 3 of this Act for reasons such as reorganization or shortage of funds.
    • by redesignating subsections (b) and (c) as subsections (e) and (f), respectively;
      • (b) Competitive area
        • The competitive area for a reduction in force shall be worldwide, with employees of the same rank and cone or specialist competing against each other for retention.
      • (c) Criteria
        • Reduction in force procedures shall be designed to ensure that determinations are based primarily on performance as determined by previous selection board rankings. Tenure of employment, language capabilities, and military preference, subject to section 3501(a)(3) of title 5, United States Code, shall also be considered.
      • (d) Required notice
        • Absent unforeseen circumstances, employees shall be given 120 days' advance notice of separation. In no case shall employees be given less than 60 days’ advance notice.
      • (e) Protections
        • Foreign Service employees shall be afforded the same protections afforded to career members of the civil service under section 3503 of title 5, United States Code, in the event of a transfer of function.
    • by inserting after subsection (a) the following new subsections:
    • in subsection (g), as redesignated by paragraph (2), by striking the second sentence and inserting the following: .
• (b) Management rights
  • Section 1005(a)(3) of the Foreign Service Act of 1980 () is amended by striking . 22 U.S.C. 4105(a)(3)

SEC. 4. Reduction in force notice period

• The notice period for a reduction in force pursuant to section 3502 of title 5, United States Code, at a covered agency shall be 60 days.

SEC. 5. Foreign Affairs Manual changes

• Section 5318 of the Department of State Authorization Act of 2021 () is amended— 22 U.S.C. 2658a
  • in subsection (c)(1), by striking 5 yearsand inserting 8 years; and
  • adding at the end the following:
    • (d) Notice; consultation; briefing
      • Before effectuating any changes in the Foreign Affairs Manual, the Secretary of State shall—
        • provide notice to, and consult with, the appropriate congressional committees in writing, not later than 30 days before such changes are scheduled to take effect; and
        • provide a briefing to the appropriate congressional committees regarding the proposed changes.

SEC. 6. Definitions

• In this Act:
  • The term appropriate congressional committees means the and the .
  • The term covered agency means—